Writing a personal invoice is a good idea for all business owners,consultants and freelancers. In this era we are, it is very important for companies to get the records of their transactions and make sure they receive the payment in a timely manner.
And this is part of the reason personal invoicing practice must be taken. The process of an invoice do consume time and stressful for many sole proprietors,if not guided.
In this article, we are going to show you how to write a personal invoice either for you or for a company.
TABLE OF CONTENTS
- What is Personal Invoice?
- How to Create an Invoice Template
- Top Invoicing Practices
- Good Communication with Client
- Managing Your Cash Flow
- How to Itemize Your Services to Match the Company Branding
- Formatting Requirements
- Calculate the Total Amount Due
WHAT IS PERSONAL INVOICE?
Personal invoicing is a process of creating and sending invoices to customers.
It is simple and easy to create if guided and that is why this lesson is dedicated to individuals that need to get their own personal invoice or on behalf of a client.
HOW TO CREATE AN INVOICE TEMPLATE
Invoice template preparation is a good technique to understand your invoicing process.
You should decide on the kind of software to use: invoicing software like freshBooks or QuickBooks, Microsoft Excel, Microsoft Word or Google docs. Here are the procedure to create invoice on Microsoft Word
- Open Microsoft word and click on new blank
- Create a Header: The Header should be at the top of the invoice and put in the right information like company’s name,company’s address, Email ID and phone number.
- Include client information: include client’s name, client’s email address, client’s company address and clients contact.
- Include the involved number and the date: This will help you to get client details and identify their invoice with payment tracking.
- Provide the goods and services description, that is price, quantity and exact amount.
- Put payment conditions specify the default fees and due date.
- Add thank-you note: you should show appreciation to clients for patronizing you.
- Save the template for future use.
Top Invoicing Practices You Must Know
GOOD COMMUNICATION WITH CLIENT
Having a good conversation with clients makes your business stand out among others and overcome any challenges. Here are the Steps to Keep Customer:
- Always put yourself in their shoes
- Response to customers enquiries and complaints promptly
- Reach out to them and ask if there are any challenges they are facing and if they are satisfied with your service.
- Listen attentively to their problems and solve their doubts
- Updates them on any information earlier
ITEMIZE YOUR SERVICES TO MATCH THE COMPANY BRANDING
It is vital to consider how to match the company branding whenever you are itemizing your service on invoice. These steps can win more customers. Here are the tips on how you can Itemize
- Add your branding; use your company’s logo, font size, colors to make your invoice looks cohesive.
- Apply headings and subheadings, so that client can navigate through easily
- Choose your preferred language that shows this the tone and voice of your company, maybe formal or casual tone.
- Be consistent with style and format usage
- Use clear and concise language that can be easier for clients to understand, avoid using jargon.
Anytime you are writing a personal invoice it is important you write clear and well standardized formatting requirements to be sure your client will be able to read and understand.
Here are some formatting requirements to keep in mind.
- Use a recommended font size 10-12 points
- Use professional font styles like Arial, Calibri and Times New roman.
- Make sure they are orderly arranged maybe in number or bullet points
- Apply italics or bold to indicate relevant information, such as exact fees owed.
- Write your full name, phone number and company’s full contact information.
- Add a unique invoice number to help track payment.
- Put a date style like “March 14,2023” and not 03/15/23.
CALCULATE THE TOTAL AMOUNT DUE
To add up the total amount due on an invoice, you need to add up all the fees and costs related to the services you rendered.
Here’s an example:
A. Service 1: $600
B. Service 2: $300
C. Service 3: $80
D. Service 4: $100
Additional fees: $200
To add the total amount due, you would calculate all of these costs: $600 + $300 + $80 + $100 + $200 = $1,280
Therefore, $1,280 is the total amount due on the invoice.
I hope you can see that writing a personal invoice for a company is a simple step and if followed accordingly you are on the way to a new era in your business.
Writing a personal invoice for a company is an essential step in business which should be considered.